NYC School Support Services
August 1, 2017
8:30am, Spruce Street School, 12 Spruce St, New York, NY
The August meeting of the NYC School Support Services, Inc. Board was conducted as a site visit to The Spruce Street School, located at 12 Spruce Street in Manhattan. The meeting was called to order at 8:40 am by Chairperson Elizabeth, who noted that a quorum was present to conduct business.
The following Board members attended:
Elizabeth Rose, NYC SSS Chairperson
Natalie Green Giles, NYC SSS Secretary
David Kramer, NYC SS Board Member
Jose Davila, NYC SSS Board Member
Also in attendance were:
Nicolas Storellicastro, Office of Management and Budget (OMB)
Stephen Brennan, NYC SSS Executive Director
John Shea, CEO of the Division of School Facilities
Erin Lester, Special Assistant to Deputy Chancellor Rose
Brooke Lewis, NYC SSS CFO
Arthur Holly, NYC SSS Director of HR
Greg Bracco, NYC SSS Director of Operations
Mark David, Division of School Facilities
Phil Napolitano, Division of School Facilities
Ms. Rose reviewed the agenda for the meeting, which included a tour of The Spruce Street School led by the custodial staff, a presentation of the annual report for the corporation, the approval of meeting minutes from May 10, 2017, and the consideration of any new business.
Ms. Rose noted for the record the retirement of NYC SSS Board member and OMB representative Larian Angelo, citing her gratitude for Ms. Angelo’s service as a founding Board member and her instrumental role in setting up NYC SSS. In addition, Ms. Rose introduced Brooke Lewis, the new CFO for the corporation as of May 22, 2017.
Tour of The Spruce Street School
NYC SSS Board members and guests were taken on a tour of the school facility by the custodial staff, including the school’s Custodial Engineer and custodial staff. Board members had the opportunity to ask questions and gain a better understanding of both the typical custodial tasks that are conducted during the school year and in the summer months, as well as how the transition to the NYCSSS centralized model has impacted the staff.
Approval of Meeting Minutes from May 10, 2017
Ms. Rose made a motion to approve the meeting minutes from the May 10, 2017 meeting, and the motion was seconded. Review of the minutes yielded no modifications. Ms. Giles asked about the request in May for a more detailed scope of work and expenses for the proposed contract with Ferrilli Associates (to purchase network integration system advisory services in the amount of $45,000) prior to approval of the contract. Mr. Brennan indicated that Ferrilli had not yet provided a satisfactory level of detail in response to the request, and consequently the contract was still in draft form. There being no further questions, Ms. Rose put forth a motion to approve the minutes and the Board unanimously voted in favor of approval.
Mr. Brennan prepared and presented the first Annual Report to the Board, nothing that August 12, 2017 is the one-year anniversary of the effective date of the Corporation’s contract with the DOE. Ms. Lewis, CFO, presented the unaudited financial components of the annual report. The Board received hard copies of the report. Board members had specific questions and/or requested clarification on the following areas/metrics:
Ms. Rose made a motion to discuss any new business of the corporation, and the motion was approved. The Board was told of the need to meet prior to September 28 to review the audited statement of the financials prior to submission to the City. Marks Paneth LLP has been selected as the external auditor for the Corporation.
There being no further business, a motion was made and approved to adjourn at approximately 9:50 am. The next meeting of the NYC SSS Board will be scheduled, pursuant to the September 28 deadline for submission of audited statements.
Respectfully submitted by Natalie Green Giles, Secretary