M E M O R A N D U M
DATE: March 18th, 2020
TO: All NYCSSS Employees
FROM: NYC School Support Services, Inc. (NYCSSS)
RE: Absences Related to COVID-19 (Coronavirus)
As of February 2nd, 2020 all NYCSSS employees who are absent from work due to one of the five circumstances listed below during the COVID-19 pandemic may receive COVID-19 paid leave as an excused absence, subject to the documentation requirements set forth below.
COVID-19 paid leave will be provided based on each employee’s previous approved work schedule at their current job site. All approved COVID-19 paid leave is paid at a straight time/hourly rate. The COVID-19 paid leave can be used in one-day increments.
COVID-19 pandemic absences on or after February 2, 2020 shall be excusable and not charged to either sick or vacation leave banks when the absence is documented as a result of one of the following:
Please note: (a) NYCSSS employees in these categories will not have absences charged to their sick or vacation leave banks for the duration of the period they need to be out of work per the guidelines set forth from a health care provider or other state or federal health agencies. Any time that is missed after that will be charged to an employee’s sick and/or vacation leave balances; and
(b) absences due to regular illness or general flu-like symptoms that are not documented as COVID-19-related will be treated according to the standard sick leave/vacation time policies.
All employees who exhaust all COVID-19 paid leave and sick/vacation time will be permitted to borrow up to 30 additional sick days for COVID-19 related absences. The 30 additional days is inclusive of the number of leave days already taken by an employee for COVID-19 related absences.
Any NYCSSS employee who requests COVID-19 paid leave and meets the requirements for one of the above-listed eligibility categories MUST submit appropriate documentation from a certified healthcare provider that includes the provider’s active license or provider number, and the duration of leave required. NYCSSS may request additional documentation at its discretion. You MUST notify your direct supervisor (CE) and submit the required documentation to NYCSSS directly at email@example.com.
Returning to Work:
Any employee who has utilized COVID-19 paid leave MUST submit a doctor’s note clearing them to return to “Full Duty” with No Restrictions. Your doctor’s note must be submitted prior to the first day back to work to: firstname.lastname@example.org
*In the future New York State may issue other mandated policies or procedures regarding COVID-19 paid time off and/or leave in which case NYCSSS will update its policy accordingly.